The Many Advantages of Using Microsoft SharePoint

Posted by Sophina Dillard on Tuesday 3 October 2017 0

source: news.microsoft.com

SharePoint is Microsoft’s document management and collaboration platform that’s used by everyone, from SMBs to Fortune 500 companies for intranet creations, collaboration within an organization, streamlining business processes, and much more. More than just a platform, you’ll gain SharePoint advantages from their many offerings, such as SharePoint Online, the SharePoint Server, OneDrive for Business, and more.

For example, with SharePoint in the cloud, users can upload and disseminate files that can be viewed by anyone in the organization. Sites can also be created for easier sharing of data within an organization or with customers, and because SharePoint in the cloud can be hybridly deployed, secure information remains on premise while low-security data move around the cloud. There’s also a lot of customization, as you can use the out-of-box offerings or opt for a more personal approach that incorporates your brand’s designs and logo into everything.

You also have the option of creating communication sites for the sole purpose of spreading information. They’re so easy to create than anyone within an organization can do it, and will look good everywhere — PCs, Macs, and mobile devices. And by connecting SharePoint with Microsoft Office 365, your organization can get Office 365 features like email, application and storage for any connected device, be it a desktop, laptop or phone. You also have many backup options like a ‘secondary’ backup that stores everything that’s deleted for up to 90 days.

The point is that there are a lot of SharePoint advantages with near limitless capabilities, and that is exactly what we’ll be covering today.

SharePoint Advantages

SharePoint is considered by many to be one of the most productive and collaborative platforms out there. Let’s see why.

Centralization

With SharePoint, nothing is fragmented because everything is stored in a single place. Whether it’s hard drives, mailboxes, or external storage devices, everything is in one place and can be accessed and shared by everyone within the organization. You can store documents securely, track information, and collaborate like never before, all from one central location.

Seamless Work Environment

SharePoint creates a seamless work environment whereby everything is tightly integrated for a consistent user experience. Manual workflow processes can be automated to increase productivity and so that employees can focus on tasks that require greater attention.

Collaboration

We’ve already touched on collaboration, but we’re going to delve deeper for a better understanding. For example, you have end to end document management, in which you and your team can stay connected and track a document throughout its lifecycle. Files can be easily shared with other users, and multiple people can simultaneously work on a document at once. You have access to anything at anytime, and can track business activities like document reviews and approvals.

Final Thoughts and TL;DR

SharePoint is for you if you’re part of a small business or an enterprise. In case you don’t have the time for the full read, here’s the tl;dr version:
● Microsoft SharePoint is a document management and collaboration platform used by many
● With SharePoint on the cloud, you can upload and share files across the organization
● SharePoint in the cloud can be deployed with a hybrid approach in which more important and sensitive data is stored on-premise while less secure information remains in the cloud
● You can either use the out-of-box option or customize as your brand sees fit
● Communication sites can be created for easier collaboration
● Microsoft Office 365 can be integrated with SharePoint, a process that gives you the benefits of Office 365 in the SharePoint environment
● You also have a variety of backup options that prevent the accidental deletion of important data
● Centralization of everything, from hard drives to mailboxes, creates a seamless work environment that promotes collaboration

One final comment, do yourself a favor and pair SharePoint with your business.